General Terms & Conditions

Holidays Arabia operates a worldwide hotel reservation service under www.holidaysarabia.com and all linked partner sites.

Area of Validity

These general terms and conditions apply to both all non-binding reservation enquiries and to binding reservations of rooms or meetings using the provider's worldwide reservation system. The provision of single travel arrangements that you can book through the internet websites of the service provider can sometimes be supplied through online reservation systems of partners of provider the provider of the reservation system.

Service content

The component parts of the service are the provision of contracted accommodation, travel arrangements or meetings' contracts which arise during the actual booking process between yourself and the selected hotel. The confirmed price is to be paid by you direct to Holidays Arabia.
The provider as well as the owner of the reservation service will fully inform you about a selection of individual travel arrangements on the website of the provider. When you wish to book a travel service the provider or the owner of the reservation service accepts your booking request. As long as the intermediary or the provider of the reservation service are aware that the booked travel arrangements are available they accept your reservation and transmit it to the hotel/provider and send you a confirmation of booking. Otherwise the provider or the owner of the reservation service transmits your booking request to the relevant service provider and sends you their response to same.
The person who offers the travel service (provider) is not the owner of the reservation system or the intermediary.

The Contract between You and the Travel Service Provider

Through the use of the reservation system a contract for accommodation is made between you and the provider of the travel service (the contract).
The contract becomes binding as soon as the online booking process has been completed.
The owner of the reservation service and the provider merely have the function of transmitting the intention between you and the service provider. The owner of the reservation system and the provider have a relationship with you and the service provider only as an independent third party and are in no way a partner, trustee, representative or sub-contractor either for you or the service provider. Neither the owner of the reservation system nor the provider is in any way responsible for the execution of the contract.

Booking content

Standard bookings in hotels: A standard booking is, as a general rule, valid until 2 p.m. local time. If you arrive later than 2 p.m., you may incur a fee. Please take note of the information provided by the individual hotel during the booking dialogue After this time you are no longer entitled to accommodation. If you are unable to arrive before 6 p.m. local time, you must contact the hotel directly to let them know your planned arrival time. Occasionally non-standard bookings are also offered. Reserved rooms will be kept by the hotel until a set time on the day of arrival. After this time you will have no claim on the room if you have not arranged a later arrival with the hotel directly. Please pay careful attention to the hotel's detailed booking conditions displayed during the booking dialogue and in your written booking confirmation. Bookings that are secured with a credit card must be held for the entire night.

Responsibilities of your reservation, changes and cancellations: NOTE: Depending on the supplier's terms and conditions, you may be liable to pay the agreed price (or a portion thereof) for your stay if you do not cancel in time or if you do not make use of the booking but fail to cancel.
The detailed cancellation conditions are separately mentioned in the booking dialogue and are deemed to have been accepted by you.
Cancellations must be made through the agent's online system or customer service Centre. In cases where the cancellation is made through the hotel directly, the agent shall not be able to provide any information concerning possible discrepancies related to the time of cancellation or to the cancellation itself when done by the booking customer.
Special prices which result from a minimum stay can only be guaranteed by the hotel for a stay of the full duration booked. Should a guest leave earlier than planned the hotel may charge a higher price otherwise a full charge will be applicable.
Should the booking customer wish to make a change after the booking has been made (so called rebooking) and he/she does this by e-mail or telephone with the provider, Holidays Arabia has the right to store their personal data in order to be able to make this change. The rights of the customer to have their personal data deleted in accordance with the Holidays Arabia Data Protection Regulations are not affected by this. If a stay is shorter than that made in the original booking then the hotel has the right to adjust the overnight rate to compensate for this.
The provider reserves the right to cancel any booking without further reference to the booking customer where there is incomplete, dubious or apparently false details of the booker or the traveller. This right also pertains to bookings from persons or registrations that have frequently been associated with “no shows” (i.e. non arrival at the hotel) or unpaid invoices in the past. This right also pertains to bookings from persons or registrations that have frequently been associated with “no shows” (i.e. non arrival at the hotel without cancellation) or unpaid invoices in the past. In both cases there is no automatic right that the booking be honoured.
The provider recommends that a suitable travel insurance is taken out, especially in connection with cancellation and/or alternative travel.

Payment by credit card: On making a reservation it is frequently necessary to give details of your credit card number and its validity in case you are going to pay by credit card. These details will be transmitted to the service provider and will be checked before confirmation of your reservation. Your credit card serves as a guarantee to the respective service provider of payment of all costs that arise for the travel service booked. The costs will be deducted from your credit card by the service provider after getting the approval from the bank. The card must be presented to the service provider. The time of deduction of costs from the credit card depends on the service provider. In certain cases special prices for an overnight stay are shown which are only possible when paid in advance. This is always very clearly indicated in the booking dialogue. In such a case you indicate your willingness during the booking dialogue to have the total price, including any taxes and charges, deducted immediately from your credit card. A fee may be charged for any subsequent changes to the booking. The use of this reservation system is free of charge to you. If a credit card is required for the reservation and a valid card is not available the provider's reservation system cannot be used though the intermediary.

Hotel categories and hotel/travel information The division of the hotels offered into categories follows the relevant international or national practice and is intended as a non-binding indication of the standard and facilities of the hotel. It depends entirely on the self-assessment of the respective hotel operator and is not checked by the intermediary. All other information and room descriptions are taken from information provided by the hotel operator. The provider has no influence over these details and accepts no responsibility for their accuracy and completeness.

Contractually agreed room prices All prices are the current lowest daily rates shown in the individual hotel's name and are valid for all bookings made through the agent's worldwide reservation system. Bookings are made according to the provider's best, and currently lowest, daily rate. This price is submitted directly by the hotel or the service provider for the arrival date chosen, and is shown in the hotel's name. All of the supplier’s available last-minute, seasonal, weekend or special prices will automatically be taken into consideration during the booking process. The price is provided by the hotel or the service provider and includes all current taxes and charges. If taxes and charges are listed separately or there will be a separate governmental taxes, these are understood to be included in the price. The amount of the taxes shown can be changed at any time and is therefore only shown without obligation. In certain destinations further charges are levied such as spa or city taxes. The hotel prices shown are valid for a room for one night and do not include any additional services. Any additional services depend on the respective hotel. Breakfast or any other meal is only included when it is specifically mentioned in the hotel description. Prices expressed in other currencies can be subject to changes in the exchange rate and therefore are shown only as a guide without guarantee.

6 Passport, visa, customs, currency and health regulations in connection with the travel service provided The provider only offers individual travel services and has no information about the details of your trip and your personal circumstances (e.g nationality). Therefore, the intermediary is unable to determine current passport, visa, customs, currency and health regulations meaning that you are solely responsible for ensuring your conformity with these.

Consolidation of similar individual bookings If a group booking is created from a number of individual bookings made in succession or in parallel by a participant or participant group, the hotel or agent may pool the individual bookings into one group booking and modify the booking and cancellation terms and conditions. If the new terms and conditions are not accepted by the customer making the booking, the hotel or the provider may cancel the reservations and a charge might be applicable. Please note: you may only assign your claim to the reserved travel service to another person with the express consent of the provider. The agent reserves the right to cancel reservations that are incomplete or where incorrect information about the booking person or travelling person has been entered without reference to the booking person.

Telephone requests to the Service Centre of the provider Registration is required when making reservations by telephone via the service center. The entry of personal details such as name, address, e-mail address or fax number as well as bank account data are only required in so far as they are needed in order to be able to make the booking. When registering with the Service Centre of the provider by telephone the customers accepts the business Terms and Conditions of the service provider. In order to allow customers to make reservations, cancellations or changes, they will be required to authenticate themselves by providing relevant information. For this the respective customer number, or in the case of cancellation, the cancellation code, is required. The provider reserves the right to refuse reservations, cancellations or modifications if the customer is unable to provide sufficient information orally or in written form as proof. It is not permitted for customers to make bookings, cancellations or changes on behalf of third parties. Before completion of a telephone reservation, cancellation or modification, the Service Centre agent will reconfirm the information with the customer orally. This confirmation and any resulting reservation, cancellation and/or modification is binding for the customer and is accepted on completion of the oral confirmation of the information. The provider may also make individual reservations outside the hotel listing if there is availability. The customer will be informed of this and must agree to the fact that the binding reservation is only valid for the hotel once the hotel has reconfirmed the reservation in writing and that alterations may not be possible. Group bookings that are made through the customer Service Centre are not affected by this.

Customer evaluation

After returning from their trip, customers have the opportunity to submit a hotel evaluation. This can include information on the quality of the room, noise levels in the room, cleanliness, friendliness and expertise of staff, value for money, food, sport and leisure facilities. This evaluation can only be edited for 3 days following its initial submission. The provider reserves the right to delete evaluations without being required to give a reason.

Various

Transfer of data All information presented here has been gathered and prepared with the greatest care. However no liability is accepted for any errors made during data entry or transmission.

Information about the right to withdraw Customers may cancel their registration with the provider in writing at any time. The provider also has the right to cancel a customer registration if there is sufficient reason. The provider further reserves the right to cancel customer accounts which contain incomplete, dubious or seemingly incorrect information without notice. This right also pertains to bookings from persons or registrations that have frequently been associated with “no shows” (i.e. non-arrival in the hotel) or outstanding invoices in the past.

Exclusion of guarantee

The reservation system is provided for your use free of charge by the provider or owner of the reservation system. Therefore, the provider and the owner of the reservation system accept no responsibility for the service and usage of the reservation system and especially not for the following points:

  • For the availability of the reservation system and for the ability to be able to book travel services through the reservation system.
  • For the correct fulfillment of the contract between you and the provider of travel services, even when this contract has been closed with the help of the provider or the owner of the reservation system.
  • For the eventuality that a contract made with the help of the reservation system or others can be changed or cancelled.
  • For the correctness and completeness of the descriptions and travel services described in the reservation system.

Copyright

The component parts of the reservation system operated by the provider and/or the owner of the reservation system are protected by copyright and other laws. The utilization of the websites and the system, with all material stored therein, of the provider and/or the owner of the reservation system is only permitted when it is used to make reservations through the provider and/or the owner of the reservation system.